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First page of the Boafo Nsa Daily Site Diary and Resource Report template

BN-FRM-01 · Rev. 2.0 · PDF · 4 pages · A4 · 94 KB

Daily Site Diary & Resource Report

One form to record everything that happens on a road or building site in a day: who worked and for how long, what the plant and vehicles did, how much fuel went where, what was tested and built, and what held the job up. Laid out to the record-keeping standard expected on FIDIC, NEC and donor-funded contracts.

  • Contract day, extensions of time and revised completion
  • Weather by period, with hours lost
  • Manpower by trade, own and subcontract, man-hours to date
  • Plant hours, standby causes and utilisation
  • Vehicle mileage, haulage and fuel economy
  • Daily fuel and lubricant reconciliation
  • Materials, tests, hold points and NCRs
  • Progress against BOQ and programme
  • HSE statistics, permits and grievances
  • Delay events and claim notice dates
Fill in online → Download the PDF ↓ Free to use and adapt. Questions or suggestions? Tell us.
First page of the Boafo Nsa Incident Report and Investigation template

BN-FRM-02 · Rev. 1.0 · PDF · 4 pages · A4 · 85 KB

Incident Report & Investigation

A two-part form for injuries, near misses, damage and environmental incidents. Part A captures the facts and notifications within 24 hours; Part B takes the investigation through to root cause, corrective actions and close-out, in line with ISO 45001 and Ghanaian reporting law.

  • Twelve incident types, with confidential SEAH routing
  • Actual and potential severity on a 5 × 5 risk matrix
  • People involved, injuries and witness statements
  • Immediate actions, scene control and medical treatment
  • Damage, spills and environmental impact
  • Notification log: client, Factories Inspectorate, Labour Dept., EPA, lenders
  • Timeline of events and five-whys root cause
  • Contributing factors across people, task, plant, site and organisation
  • Corrective actions ranked by the hierarchy of controls
  • Lessons learned, sign-off and effectiveness review
Fill in online → Download the PDF ↓ Free to use and adapt. Questions or suggestions? Tell us.
First page of the Boafo Nsa Toolbox Talk Record template

BN-FRM-03 · Rev. 1.0 · PDF · 2 pages · A4 · 61 KB

Toolbox Talk Record

A short pre-task briefing record for the start of every shift. It keeps the talk focused on today’s job and today’s hazards, checks that the crew has understood, captures their concerns, and gives you a signed attendance list for the site training file.

  • Talk type, language used and interpreter
  • Eighteen common construction topics to choose from
  • Task, hazards and controls from the risk assessment
  • Key messages and PPE required today
  • Open questions to check understanding
  • Worker concerns, near misses and agreed actions
  • Attendance register with signature or thumbprint
  • Follow-up for absentees and sign-off
Fill in online → Download the PDF ↓ Free to use and adapt. Questions or suggestions? Tell us.
Preview of the Boafo Nsa Payment Authorisation form

BN-FRM-04 · Rev. 1.0 · PDF · 2 pages · A4 · 67 KB

Payment Authorisation

A quick, controlled way to approve petty cash, cash advances, reimbursements and urgent small to medium payments on site. The requester sets out what the money is for, accounts checks it, and a manager gives the final signature before any money is released.

  • Petty cash, advances, reimbursements and direct supplier payments
  • Payee details with Ghana Card / TIN and MoMo or bank
  • Itemised lines with budget codes and receipt references
  • Taxes, withholding tax and net amount, in figures and words
  • Reason for the spend and a budget check
  • Approval tiers by amount, with anti-splitting rules
  • Three signatures in order, with the manager signing last
  • Proof of payment, cash receipt and advance retirement
Fill in online → Download the PDF ↓ Free to use and adapt. Questions or suggestions? Tell us.